Privacy Policy Concerning Events

Disclosure requirements pursuant to Art. 13 GDPR in relation to events

Contents

1. Who is accountable for processing my personal data?
2.  What information is stored?
3. Why is my personal data being processed (designated processing purpose)
and what is the legal basis for this?

4. Am I under an obligation to provide personal information?
5. Who comes into possession of my personal information?
6. How long is my personal information stored?
7. What rights do I have with regard to my personal information?

 

 

The following information is designed to provide an overview of our use of personally identifiable information (hereinafter “personal data” or “personal information”) relating to you at events of Stylight and of your rights as a data subject.


1. Who is accountable for processing my personal data?

Stylight GmbH
Nymphenburger Straße 86
80636 Munich, Germany
Email: email hidden; JavaScript is required

is accountable for the processing of your information described below. We process personal information in accordance with the provisions of the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).


2. What information is stored?

We process the following categories of personal information:

  • contact details, in particular first and last name, email address, as applicable
  • details on the company or institution for which you work
  • details on your professional position

As a general rule, we obtain this information directly from you. In some cases, we were able to invite you to one of our events because we received personal details relating to you due to the fact you are one of our clients, or because you signed up to our Stylight Insights newsletter and selected that you were interested in receiving our industry news.


3. Why is my personal data being processed (designated processing purpose)
and what is the legal basis for this?

We use your contact details (name, email address) to send you invitations to our events that dovetail with your interests, and to send you relevant information (e.g. event program) by email in advance of an event. The legal basis for this follows from Art. 6 (1) clause 1 point f) GDPR, based on our legitimate interest in the appropriate communication of our company strategy and our business activities, which also include public events.

If you should no longer wish to receive any invitations to our events, you have the option of lodging an objection to the use of your information for this purpose by writing to: email hidden; JavaScript is required. In this case, we would immediately discontinue sending you invitations to our events. 

When you take part in an event organized by us, we process the information indicated in section 2 for the purpose of conducting the event and enabling you to take part in it. This also extends to including your name, details pertaining to your company or institution and your current professional position, as applicable, to the moderators/hosts of the event for the purpose of conducting the event. We also use this information to send you relevant material (e.g. conference proceedings) after the event. We also share your information with cooperating organizations to the extent that this is required for conducting the event and enabling you to take part in it, e.g. external guest management. The legal basis for this processing of information follows from Art. 6 (1) clause 1 point b) GDPR.


4. Am I under an obligation to provide personal information?

You are not legally or contractually bound to provide personal information. If you take part in our events or would like to receive an invitation to them, you must provide your personal details. Without your details we are generally not able to send you invitations to our events or enable you to take part in them.


5. Who comes into possession of my personal information?

We share your personal information with the departments and positions indicated in section 3 for the purposes set out in section 3. We also rely on cooperating organizations for the purpose of conducting the event and of providing further marketing services. Cooperating organizations are provided access to your information. Where these service providers process your personal information outside of the European Union, this may result in it being transmitted to a country which does not provide for the same standard of data protection as the European Union.


6. How long is my personal information stored?

We store your contact details for the purpose of sending out invitations and subsequent communication with you – until you should lodge an objection – for the purpose of catering to our legitimate mutual interest in communication and the provision of information. Unless requested otherwise we will delete your personal information after a six month period.

In the event that cooperating organizations are given access to your information this is done only to the extent and for the period necessary to provide the service and additional marketing.


7. What rights do I have with regard to my personal information?

You have the right at any time to request access to your personal information that is currently on file with us. If this information is incorrect or not up to date, you have the right to request that it be corrected. You also have the right to have your personal information deleted and/or its processing restricted as provided for in Art. 17 and Art. 18 GDPR. Where our processing by automated means of information provided by you is based on your consent or is the subject of a contract with you, you have the right to request a copy of this data in a structured, commonly-used, machine-readable format (right to data portability). If you want to exercise any of your rights, you can address these issues to the contact indicated in section 1 above. For information on your right to lodge an objection, see section 3.

 

Date of this Privacy Policy: 7 September 2021